Room Management

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Add Room Types

You can classify and price the hotel rooms according to the type of bed, number of occupants, number of bed, decor, specific furnishings or features.

  1. Go to Hotel > Room Management > Room Type, click Add.
  2. Set the room type settings.
    • Room Type: Set a name for the room type.
    • VAT: Set the Value Added Tax (VAT).

      For example, if a room price is 200$, and the VAT is 10%, the customer should pay 220$ (200+200*10%) for the room per day.

    • Weekday/Weekend: Set the week days and weekend days.

      Generally, the weekday rate and weekend rate will be different.

    • Weekday Price: Set weekday price.
    • Weekend Price: Set weekend price.
    • Holiday Price: Set holiday price.
    • Allow Hourly Stay: Enable this option, and the room type can be used as an hourly room.
    • Available Time: Set when the room can be used as hourly room. Customers can only use this room as hourly room in the period of time.
    • Initial Time: Set a period of time used to bill initial price.
    • Initial Price: Set the cost of the room in the initial time.
    • Hourly Price: If the customer stays in the hourly room over the “Initial Time”, the price will be charged by hour.

      Example: If the hourly room set as below:

      • Initial Time: 3 hours
      • Initial Price: 88 $
      • Hourly Price: 35 $

      The customer stays in the room for 4 hours and 20 minutes, he should pay 158 $ (88+35*2).

  3. Click Save and Apply.

Add a Room

After you set up the room types, you can add rooms according to the room types.

  1. Go to Hotel > Room Management > Room Setup , click Add.
  2. Set the room settings.
    • Room Name: Set a name for the room.
    • Extension: Choose the phone number of the room.
    • Room Type: Choose the room type of the room.
  3. Click Save and Apply.

Add Bulk Rooms

Add bulk rooms to help you improve the work efficiency.

  1. Go to Hotel > Room Management > Room Setup , click Bulk Add.
  2. Set the bulk rooms.
    • Create Amount: Set how many rooms to add.
    • Rooms Starting From: This setting is for the room name.

      You can set room name as “Room” +”Extension Number”, the room number will then increase following the extension number.

      For example, add 3 rooms in batch, and the Room Starting From as “Room + 1000”, the room names for the 3 rooms will be “Room1000”, “Room1001”, and “Room1002”.

    • Extensions Starting From: Set the extension for the rooms.
    • Room Type: Choose the room type for the bulk rooms.
  3. Click Save and Apply.

Room Settings

Set the room phones and room status.

Go to Hotel > Settings > General > Room Settings to configure the room settings.

  • Locked When Check-out: After guests check out, room phones will be locked automatically, and can not be used to make outbound calls or internal calls between hotel rooms.
  • Calling Between Rooms: The Hotel guests in different rooms could call each other using the room phones.
  • Room Must Be Clean: The room status must be clean, or you cannot check in the guest with this room.
  • Display Room Name: If the RoomA guest makes calls to RoomB guest using the room phone, the room name will be displayed as caller ID.
  • Default Check-out Time: Set the default check-out time.



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